Position Available

Administrative Assistant (Limited Term)

Kenmore, Wa

Salary/Pay Rate

$4,407 - $5,904 per month

Depending upon qualifications

Job Type

Limited Term

Job Posted

2 months ago

Deadline

Open until Filled

COVID Vaccination Required. Accommodation requests considered in accordance with the law.

 

 

Job Description

This position is a limited term position (1 year term). Incumbents in this position perform administrative support duties reporting to the Admin Department. The area of focus includes responsibilities which are based on the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This position is assigned to handle confidential records. This position performs all essential duties as described in this description and other duties as required or assigned.

Essential Duties

  • Answers and transfers phone calls, screening when necessary.
  • Maintains filing systems as assigned.
  • Perform administrative duties, such as maintaining employee database, filing, and sorting emails for HR Department.
  • Maintain active employee roster, phone tree and up to date organization chart.
  • Submits online investigation requests and assists with new-employee background checks.
  • Assists with paperwork associated with processing terminations.
  • Assists with the recruitment process, maintaining and posting jobs, scheduling interviews, post interview follow up at the end of the recruitment process.
  • Prepares new employee files and manages termination files.
  • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
  • Responds to and resolves administrative inquiries and questions.
  • Prepares agendas and schedules for meetings.
  • Assists with Board materials and takes meeting minutes.
  • Public outreach projects as assigned.
  • Carries out administrative projects as assigned.
  • Performs other related duties as assigned.

Abilities (position requirements)

  • Working knowledge of the Microsoft Office Suite.
  • Ability to compose customer correspondence.
  • Communication skills (written and oral) as applied to interaction with co-workers, supervisor, the general public, etc.
  • Organization skills.
  • Ability to work harmoniously with others.
  • Flexibility in accepting work assignments.

TRAINING, EXPERIENCE & CERTIFICATIONS

Training & Experience

  • Bachelor’s degree in human resources, business administration, communications or related field preferred.
  • Four years of experience in an office environment as an Administrative Assistant or HR Assistant

Licensing Requirements

  • Valid Washington State Driver’s License.

Physical Requirements

Most work is performed in a typical office environment and some driving may be required.  Driving may be required.  Nights and odd hours in response to emergencies may be required.  This positions typically require: fingering, grasping, talking, hearing, seeing and repetitive motions.  Exerting up to 30 pounds of force occasionally to move objects.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Does this sound like you?